Enhance office effectiveness by providing support relating to the day-to-day operations regarding human resources, personnel files,resident files, accounts payable, accounts receivable and any other documentation related to employment and maintaining compliance
Essential Functions:
Office Management:
Ensures incoming phone calls are managed
Assists Executive Director and Management Team
Performs Manager On Duty responsibilities when assigned
Maintain vendor contract files
Accounts Payable:
Inputs all required information related to AP into the Yardi system
Performs accounts payable duties to include data entry of payables into the system and submission of monthly AP purchase journal.
Records proper coding and proper approval on all invoices.
Assigns all expenses to the proper department code numbers
Maintains the petty cash process including ledger accounting for disbursements
Accounts Receivable:
Inputs all required information related to AR and resident information into the Yardi system
Perform accounts receivable duties to include data entry of resident transactions and collection of amounts due.
Generates resident billing with accuracy.
Responds to resident and family inquiries.
Makes bank deposits daily.
Provides information and data entry of financial information for the Executive Director related to required reports
Prepares refund requests for residents when applicable
Ensures all past due accounts are addressed according to the best practice standard and utilizing our collections partner as appropriate
Financial:
May participate in monthly budget variance conferences and provide reports
Assists with community credit card reconciliation at the direction of the Executive Director
General accounting duties as necessary
Administrative:
Properly reports and tracks job related injuries and incidents
Maintains OSHA logs
Maintains labor law, state and federal regulation postings
Prepares and maintains all associate files
Prepares and maintains all resident financial files
Maintains confidentiality of all resident and associate information
Human Resources:
Assists in the recruitment of new associates
Performs on-boarding process of new hires to include paperwork and adding them into the HRIS
Inputs and assigns required courses to new hires, existing associates and assists with on-line training system
Assists in the administration of Company benefit programs
Provides support and guidance related to associate leaves of absence
Acts as the liaison for the Community in regards of Company policies and procedures
Assists with counseling, documenting associate grievances, investigations, and tracking corrective actions
Maintains personnel files
Payroll:
Processes payroll to including, but not limited to entering missed punches, holidays and requests for time off after proper approval has been received; submission of payroll report to Executive Director and Payroll Manager on assigned day
Ensure instances of associate overtime are reports to Executive Director and Department Heads
Send PAF's timely to Payroll and Human Resources
Non-Essential Functions:
Leads by example exhibiting the CORE Values through servant leadership
Encourages teamwork and promotes company philosophy
Attends required community meetings and participates Life Enrichment activities when able
Attends monthly BOM teleconference calls and other required training opportunities as assigned
Completes all required courses in adherence with HRA University
Is prompt and able to perform the required duties of the position on a regular, predictable basis
Becomes familiar and understands how to report a missing person using the Safe Return program or equivalent
Becomes familiar and understands the steps for fire evacuation
All associates are responsible for maintaining a safe and secure environment for all community residents
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