Accounts Payable Specialist

Job Summary: Phoenix Welding is seeking an experienced and detail-oriented Accounts Payable Specialist to join our finance team.
The ideal candidate will have a strong background in accounts payable processes and procedures, with a focus on accuracy and efficiency.
As an Accounts Payable Specialist, you will be responsible for processing a high volume of invoices, reconciling accounts, and ensuring timely payments to vendors.
Duties: * Maintain AP email account to receive and process a high volume of vendor invoices into QuickBooks * Match invoices with proper purchase orders * Ensure completeness and accuracy of invoices and shipments * Work with purchasing team members to resolve discrepancies in a timely manner * Prepare checks and distribute paid invoices as approved by supervisor * Scan and attach invoices and payments to the appropriate transaction in QuickBooks * Knowledge of state sales tax * Reconcile vendor statements and request missing invoices * Maintain credit card and gather all receipts from employee credit card holders timely * Reconcile credit card * Request and maintain up-to-date Vendor W9s and Certificates of Insurance * Accurately process 1099s annually * Assist with monthly close as assigned * Receive incoming calls, answer questions and direct calls to the proper party * Assign and track purchase orders; disposition PO’s for month-end close * Maintain WEX fuel cards and reconcile * Maintain NAPA account * Maintain and order office supplies as approved by supervisor Experience: * Minimum of 2 years of experience in accounts payable or related field * Proficiency in using QuickBooks Desktop and MS Office Suite * Strong knowledge of financial concepts and general ledger reconciliation * Experience with account reconciliation and analysis * Excellent data entry skills with a focus on accuracy and attention to detail * Ability to prioritize tasks and meet deadlines in a fast-paced environment * Strong organizational skills with the ability to multitask effectively Job Type: Full-time Pay: $25.
00 - $29.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Disability insurance * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Vision insurance Experience level: * 2 years Schedule: * 8 hour shift Ability to Relocate: * Portland, ME 04103: Relocate before starting work (Required) Work Location: In person