JOB GOAL: To process purchase orders and invoices/payment requests in an accurate and timely manner, and provide information requested by vendors and district employees as appropriate.
ESSENTIAL FUNCTIONS:
Enter and process purchase orders, invoices/payment requests, course reimbursements, and travel vouchers, assuring appropriate approval has been provided.
Prepare payment edits and check registers prepare expenditure warrants and distribute to the Board Finance Committee; issue accounts payable checks
Maintain complete accounts payable and vendor files with documentation necessary to meet audit requirements.
Respond to ongoing requests for information from vendors, administrators, and other appropriate parties.
Maintain all IRS Form W-9 information and issue annual 1099 IRS forms
Coordinate and process credit applications, school bid supply orders, leases, service contracts, DOE lease approvals, and organizational dues for administrators; process and monitor course reimbursement requests consistent with negotiated agreements.
File unclaimed property report yearly to the State of Maine.
Maintain detailed and summary information on photocopiers/duplicators, telephone services and fuel oil.
Prepare liability insurance certificate requests and submit to the District’s insurer.
Assist students and guardians with obtaining a work permit.
Monitor front door guest entry requests at the Central Office as needed.
Other duties as assigned.
REQUIREMENTS:
High school diploma or GED
Basic computer literacy, word processing and spreadsheet/database skills
Strong public relations and communication skills
Prior experience with accounts payable systems preferred
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